Cellulose and Renewable Materials Division

A Division of the American Chemical Society

By-Laws of the Cellulose and Renewable Materials Division of the American Chemical Society

 

BYLAW I

Name

Section 1. The name of this organization shall be the Division of Cellulose and RenewableMaterials (hereinafter called the “Division”) of the AMERICAN CHEMICAL SOCIETY(hereinafter called the “SOCIETY”).

 

BYLAW II

Objects

Section 1. The scope of the Division shall be, broadly, the chemistry and the industrial processing of renewable materials. The objects of the Division shall be the stimulation of interest, the encouragement of research, the dissemination of research results and scientific information, the development of standards and test methods, the recognition of outstanding contributions to the fields of work included in the scope of the Division and the facilitation of discussion of matters, both theoretical and applied, pertaining to the chemistry of cellulose, other renewable materials, and related products, and to the chemistry of materials used in their processing.

Section 2. The objects of the Division shall be fostered, as permitted by the Bylaws of the SOCIETY, by cooperation with national and international organizations concerned with the objects of the Division.

 

BYLAW III

Members and Affiliates

Section 1. Membership in the Division is offered to all members of the SOCIETY who indicate their interest to join the Division by contacting the Secretary of the Division and by paying the annual dues established by the Division. Applications for membership shall be sent to the Membership Chair of the Division.

Section 2. A Society Affiliate of the SOCIETY may apply to the Secretary to become a Society Affiliate of the Division. Provided that dues established for Society Affiliates are paid, a Society Affiliate of the Division shall have all the privileges of membership in the Division except that of voting for or holding office, and those specifically prohibited by the Bylaws of the SOCIETY.

Section 3. A person who is neither a member nor a Society Affiliate of the SOCIETY but who wishes to participate in the activities of the Division may become a Division Affiliate, provided that the application has been approved by the Membership Committee and provided that the applicant pays dues established for Division Affiliates. Dues for Division Affiliates shall not be less than the minimum annual dues established by the SOCIETY. A Division Affiliate shall have all privileges of membership except voting for or holding office, and those specifically prohibited by the Bylaws of the SOCIETY.

Section 4. Privileges of membership in the Division include the following: Division members receive abstracts of papers to be presented before the Division in advance of each meeting, newsletters of the Division, membership directories, reduced rates, and other such benefits as may be offered by the SOCIETY or the Division.

Section 5. Members may resign their membership in the Division by submitting resignations to the Membership Chair of the Division during the year for which dues are paid.

Section 6.

a. Members in arrears with respect to payment of dues for a period longer than three months shall have their names removed from the Division membership rolls.

b. Division Affiliates and Society Affiliates of the Division in arrears with respect to payments of dues for a period longer than three months shall have their names removed from the Division Affiliate or Society Affiliate of the Division rolls, respectively.

Section 7. Members of the SOCIETY having emeritus status, who have been members of the Division for at least ten years, shall be continued as members of the Division, if they so request each year, without payment of dues.

 

BYLAW IV

Officers

Section 1. The officers of the Division shall be MEMBERS of the SOCIETY and of the Division, and shall consist of a Chair, a Chair-Elect, a Secretary, and a Treasurer. The Executive

Committee of the Division may stipulate that the positions of Secretary and Treasurer may be filled by the same person.

Section 2

a. The duties of the officers of the Division shall be such as usually pertain to the positions that they hold and those assigned by the Constitution and Bylaws of the SOCIETY and by these bylaws, and also any other duties as may be delegated by the Executive Committee of the Division. They shall include the duties outlined below.

b. It shall be the duty of the Chair to preside at meetings of the Executive Committee, to carry into effect the decisions of that Committee, to preside at meetings of the Division, and to appoint committees as delineated elsewhere in these bylaws.

c. In the absence of the Chair, the duties of the office shall by be carried out by the Chair-Elect.

d. It shall be the duty of the Secretary to keep a record of all proceedings of the Division and the Executive Committee and to distribute minutes for approval at subsequent Executive Committee Meetings, to maintain a list of members and affiliates, and to distribute notices to the members and affiliates as the business of the Division may require. The Secretary shall distribute a report to the Division at its annual business meeting. In addition, the Secretary shall distribute such reports as may be required of the Division by the deadlines specified in the Constitution and Bylaws of the SOCIETY. The Secretary shall be the Assistant Treasurer with full signatory right on the accounts of the Division. If the Treasurer is incapacitated or absent, or if the Treasurer’s office is vacant, the Secretary shall also fulfill the duties of the Treasurer.

e. The Treasurer shall have charge of the funds of the Division. The Treasurer shall collect dues and assessments, make all disbursements, and invest special funds, subject to the approval of the Executive Committee. The Treasurer shall submit a report to the Executive Committee at each meeting and to the Division at its business meeting, and an annual report to the SOCIETY as required by the Constitution and Bylaws of the SOCIETY.

Section 3. Executive Committee

a. The Executive Committee shall consist of the Chair, Chair-Elect, Secretary, Treasurer, the Councilors and Alternate Councilors, the Immediate Past Chair, elected Members-at-Large, any Subdivision Chairs, and these appointed members: Program Chair, Awards Chair, and Membership Chair. Non-voting ex officio members shall consist of the chairs of all other standing committees and the Archivist. Each member of the Executive Committee shall be entitled to one vote.

b. The duties of the Executive Committee shall include attendance at Executive Committee meetings called at regular sessions of the SOCIETY and at other times by the Chair. It shall act in an advisory capacity to the Division Chair and assist in the formulation of Division policy.

c. The Division Chair shall convene a Long-Range Planning meeting of the Executive Committee at least annually, and this meeting is to be separate from the Executive Committee business meeting. The purpose of the meeting and any activities that support it include ensuring the continuing viability and innovativeness of the Division, reviewing future directions of the Division, and enhancing technical contributions. 

Section 4. Election of Officers and Other Executive Committee Members

a. The Division Chair shall appoint a Nominating Committee of four members consisting of a Committee Chair, the Division Chair-Elect, and two additional Division members, no later than January 15 of each year and the Chair and Chair-Elect will be in office over a two-year succession term. The Nominating Committee shall select at the appropriate intervals candidates for the offices of Chair-Elect, Executive Committee Members-at-Large, Secretary, Treasurer, Councilor, and Alternate Councilor. The Nominating Committee shall report orally to the Division Chair as soon as possible, and shall submit a report to the Executive Committee at its spring meeting. The ballot may also include any elected officials who were nominated by petition from at least five MEMBERS. 

b. Manner of Election. Notice of ballot for elections shall be included when practical in the spring newsletter sent to the Division members before the spring meeting of the SOCIETY, stating that the official ballot shall be sent in the fall. Alternatively, notification and balloting shall be conducted to ensure (1) fair balloting that is open to all eligible members, (2) anonymity, (3) protection against fraudulent balloting, (4) ballot archiving, and (5) timely reporting and archiving of balloting results in accordance with the Constitution and Bylaws of the SOCIETY. The Secretary, or other MEMBER of the Division designated by the Chair, shall prepare the election ballot. The fall meeting newsletter (with separates and abstracts) shall contain an appropriate ballot listing all candidates nominated and found willing to serve. The order on the ballot shall be chosen by lot. The fall newsletter shall also contain statements by the candidates, limited to one page per candidate. The ballot shall have a deadline-for-receipt-date of not less than three weeks between its distribution and its return.

The results shall be announced by the Chair to the Executive Committee. The official report shall be communicated to all members within thirty days of the conclusion of the election. 

Section 5. Term of Office

a. The Chair and the Chair-Elect shall serve for two years or until their successors are elected. The Chair shall be succeeded by the Chair-Elect at the end of the term of the Chair, or immediately when the Chair leaves office for any other reason. 

b. The Secretary and the Treasurer shall be elected to serve for two years. It is recognized that these jobs are complex and require significant time to master. Therefore, the incumbent Secretary and Treasurer may be candidates for election for a second two-year term. The Executive Committee Members-at-Large shall be elected to serve for three years. The Councilors and Alternate Councilors shall be elected to serve for three years, in accordance with the Constitution of the SOCIETY.

c. The Immediate Past Chair shall serve on the Executive Committee for the two years immediately following the term of position as Chair. 

d. The Program Chair shall serve for two years.

e. The terms of all those elected shall begin on January 1 following election. The immediate past Secretary and the immediate past Treasurer have until March 1, if needed, to transfer records and funds to their successors. 

f. Vacancies in any office except Chair shall be filled by an interim appointment by the Chair of the Division and with the confirmation of the Executive Committee. Such appointees shall serve until the next regular election. If both the offices of Chair and Chair-Elect are vacant, the Immediate Past Chair will serve as Chair until the next election.

g. An elected Division officer may be removed from her or his position for cause by a two-thirds (2/3) vote of the Executive Committee. An appointed Division officer may be removed from her or his position for cause by a majority vote of the Executive Committee. The affected officer (official) and all Executive Committee members must be notified of the reasons for the proposed action at least thirty days before the Executive Committee meeting at which the removal shall be discussed and voted upon. Recall procedures are not applicable to Councilors and Alternate Councilors elected by Divisions.

 

BYLAW V

Councilors and Alternate Councilors 

Section 1. The number of Councilors and Alternate Councilors for the Division shall be as designated by the Constitution and Bylaws of the SOCIETY. These Councilors shall be elected in a manner to produce rotation. A Councilor and the Alternate Councilor for that position shall serve concurrent terms.

Section 2. When the term of office of a Councilor or Alternate Councilor is about to expire, the Nominating Committee shall select at least one candidate for each office. Elections shall be conducted in accordance with the Constitution and the Bylaws of the SOCIETY.

Section 3. When a vacancy arises in the office of a Councilor or Alternate Councilor prior to the completion of the respective term of office, it shall be by appointment by the Executive Committee until the next annual election.

 

BYLAW VI

Committees 

Section 1. In addition to the Executive Committee, the Division shall have an Archivist and the following standing committees: Awards, Nominating, Program, Membership, and Publicity. Except as noted below, the Chair of the Division shall appoint members to serve for a designated term. 

Section 2. The Chair of the Division may also appoint other (ad hoc) committees as needed. 

Section 3. The Archivist is appointed by the Chair of the Division and is responsible for maintaining the past records, documents, website, etc., of the Division. This may be a continuing appointment but is to be reviewed annually by the Chair. 

Section 4. Awards Committee.

The Division Awards Chair shall administer the Awards Program. The awards consist of the Anselme Payen Award, the Graduate Student Award, the Division Fellow Award, recognition of Division officers completing their terms of service, and any other awards programs instituted by the Division.

a. Anselme Payen Award. It is the desire of the Division to recognize outstanding contributions by any living person to the chemistry of cellulose and related fields within the objects of the Division. An award of a medal and an honorarium may be given annually at a national meeting of the SOCIETY. The duties of the Awards Chair include soliciting nominations, administering the judging, and recognizing the recipient. Completed nominations shall be referred to nine judges, who shall determine who is to receive the award. Judging shall be conducted by the same procedures used for awards administered by the SOCIETY. The decision of the judges shall be final. Two judges are appointed by the Division’s Chair-Elect after the selection of the awardee, and shall serve for two years. Therefore, at any one time there shall be six judges who have been appointed by the current and previous Chairs-Elect. The other three judges shall be the three previous Anselme Payen Awardees. All judges except for the previous Anselme Payen Awardees shall be anonymous except to the Awards Chair. Should a judge be nominated for the Award, the Chair-Elect of the Division shall appoint an alternate for the remainder of the term. The Awards Chair cannot serve as a judge or nominate herself/himself as a judge while administering the Awards Program. If the Awards Chair is nominated for the award during the term of office, then the responsibility for administering the Awards Program reverts to the Chair-Elect of the Division. 

Funds for the award shall be solicited from Division members and from industries having an interest in the fields of activities of this Division. Funds for the award shall be kept as an Award Fund and invested by the Treasurer so as to produce income for the award, subject to approval of the Executive Committee. The award shall consist of the Anselme Payen Medal and a cash award of three thousand dollars ($3,000), subject to amendment by a majority vote of the Executive Committee of the Division. 

b. Graduate Student Award. The Division wishes to recognize graduate student achievement in its field of interest. All graduate students who are studying the chemistry of polysaccharides, including cellulose, wood, natural and manufactured fibers, and other biopolymers and related products, are eligible so long as they are currently enrolled in graduate school. The duties of the Awards Chair include soliciting nominations, administering the judging, and recognizing the recipient at the spring Division meeting. The Awards Chair shall broadly solicit nominations by no later than July 1. The applications shall consist of these items: 

(1) a cover letter stating the full name, address, telephone and fax numbers, and e-mail address of the nominee, and in addition the title of the nominee’s research study, the graduate school attended, and name of research advisor; 

(2) a summary (up to three pages in length) that documents the nominee’s research contributions and shows how the work fits into the current state of the art; 

(3) a letter from the nominee’s research supervisor verifying that the student meets the requirements of the Graduate Student Award; and 

(4) a copy of one published paper that represents the applicant’s most significant research accomplishments. 

The deadline for submission of applications shall be October 1. The awardee shall be selected based on the application package, by a panel organized by the Awards Chair. This panel shall consist of five judges: three selected by the Awards Chair and two selected by Eastman Chemical Company. Potential conflict of interest issues shall be resolved by the Awards Chair. The award shall consist of a plaque and a cash award of two thousand dollars ($2,000). In addition, the awardee shall be invited to attend the spring national ACS meeting to make an oral presentation on the awardee’s work. Travel expenses for the awardee shall be reimbursable from the Division funds, upon presentation of receipts, up to five hundred dollars ($500). These Graduate Student Award financial amounts and application requirements are subject to amendment by a majority vote of the Executive Committee. The awardee shall be notified by December 1 and the award shall be presented the following spring at the national ACS meeting. 

c. Division Fellow Award. It is the desire of the Division to recognize its members who have served the Division with dedication, leadership, and enthusiasm by awarding a plaque consisting of a bronze medal and inscription plate at a national meeting of the SOCIETY. 

The Awards Chair shall appoint the Division Fellow Award Selection Committee. The Committee serves for a one-year term. The Division Awards Chair solicits nominations from the Executive Committee, administers the judging, and plans for recognition of the recipients at the fall meeting. The Division Chair announces the awardees to the Executive Committee when it meets at the spring national meeting of the SOCIETY. No more than three awards may be given in a single year. 

d. Recognition of Outgoing Officers. The Division wishes to recognize the service of outgoing Division officers. Plaques shall be prepared and presented at the fall meeting. 

e. Other Awards. As other awards are authorized by the Division, the Awards Chair shall establish the procedures for selecting and recognizing the awardee, subject to approval of the Executive Committee.

Section 5. Membership Committee

The Chair of this Committee is appointed by the Chair of the Division and shall be responsible for devising material to be used for promotion of membership in the Division and for obtaining personal data on the membership as a guide for selected activities. The appointment shall be for a term of three years.

Section 6. Nominating Committee 

The Nominating Committee appointment shall be governed as given elsewhere in these bylaws. 

Section 7. Program Committee

The Program Committee shall consist of a Chair and up to 10 other members. The Chair of the Program Committee is appointed by the Division Chair-Elect, at appropriate intervals, after consulting with the Chair and the Executive Committee. The Program Chair shall serve for a period of two years and be a voting member of the Executive Committee. The duties of the Program Committee shall be to arrange technical programs for national ACS meetings and other Division sponsored meetings. Such programs shall promote interest in the fields of activities of this Division, and shall provide opportunity for individual contributions to the fields. 

The Chair of the Program Committee shall act in a liaison capacity with such other committees of the SOCIETY and of other societies interested in the fields of activities of the Division.

The Program Chair shall attend the SOCIETY’s program planning conference, which may be held annually. 

Section 8. Publicity Committee 

The Chair of the Publicity Committee shall be appointed by the Chair of the Division and shall serve for a term of three years. The Chair of the Publicity Committee shall be responsible for publicizing the affairs and the activities of the Division through the news media, the Division newsletter(s), (the Fibril Angle), the Division website, and at publicity tables set up at all meetings in which the Division participates.

 

BYLAW VII

Dues

Section 1. Annual dues for members shall be set by the Executive Committee at a national meeting of the SOCIETY and approved by the membership of the Division at its annual business meeting to take effect in the following fiscal year. The approved dues structure shall be reporteto the SOCIETY by the Treasurer, using the appropriate SOCIETY form and by the deadline set by the SOCIETY. 

Section 2. The annual dues of the Division Affiliates and Society Affiliates shall be in accordance with the Constitution and Bylaws of the SOCIETY.

 

BYLAW VIII

Meetings

Section 1. The Division shall meet at each national meeting of the SOCIETY, but this requirement may be modified by the Executive Committee in accordance with the Bylaws of the SOCIETY.

Section 2. The annual business meeting of the Division shall be held at the time of a national meeting of the SOCIETY. Division business requiring vote of membership shall be conducted only at this meeting unless voting by ballot is done prior to the meeting. 

Section 3. Special meetings of the Division may be called by the Executive Committee if notice is given to the membership at least two months in advance. If business is to be conducted at such a meeting, the notice of the meeting shall state the exact nature of the business to be considered and no other business shall be transacted at the meeting. 

Section 4. Ten percent of the members of the Division or 15 members, whichever is smaller, shall constitute a quorum for the conduct of business at the annual business meeting. A quorum for Executive Committee meetings shall be considered present when a majority of the members are participating in the meeting.

Section 5. The fee for registration at any special meeting shall be decided by the Executive Committee, in accordance with the Bylaws of the SOCIETY.

 

BYLAW IX

Subdivisions 

Section 1. As the need arises, the Executive Committee may present to the membership of the

Division proposals for the establishment of subdivisions within the scope of interest of the Division. Approval of such subdivisions shall consist of a plurality of the ballots received from the membership, by the Secretary within four weeks of the date of notification of the membership being required for approval.

Section 2. Each subdivision shall operate in conformity with the bylaws of, and shall be responsible to the Division.

Section 3. Provision for annual registration as a subdivision member shall be made by the

Division Treasurer and communicated to Division members. Subdivision registrations shall be distributed to the Subdivision Chair, who shall then certify the subdivision membership to the Secretary of the Division at least annually. Subdivision members must be Division members, shall pay Division dues, and may be charged additional dues for subdivision membership at the discretion of the subdivision’s governing body. 

Section 4. Subdivision affiliates must be Division affiliates, pay Division dues, and may be charged additional dues for subdivision affiliation at the discretion of the subdivision’s governing body.

Section 5. Upon establishment of a subdivision, the Executive Committee of the Division shall appoint from among the Division officers a Subdivision Chair, Subdivision Chair-Elect, and Subdivision Secretary-Treasurer, and who will be subdivision members. Thereafter, the Subdivision Chair-Elect shall succeed to the office of Subdivision Chair and the members of the subdivision shall nominate and elect the remaining officers, who must be willing to serve in these positions. The officers, who shall be MEMBERS of the SOCIETY, shall be elected in accordance with election procedures for Division officers and their terms shall coincide with those of their counterparts at the Division level. The Chair of the subdivision shall be a member of the Executive Committee of the Division and may appoint such committees as may be necessary to conduct the activities of the subdivision. The Secretary-Treasurer of the subdivision shall maintain a list of members and affiliates of the subdivision and shall submit, annually or as directed by the Executive Committee of the Division, an itemized statement of receipts and expenses to the Executive Committee of the Division.

Section 6. Dissolution of a Subdivision 

a. The governing body of a subdivision may initiate a request to dissolve that subdivision by formal request to the Division’s Executive Committee. The Executive Committee may then vote to dissolve the subdivision and that decision shall be final. 

b. The Executive Committee of the Division may initiate action to dissolve a subdivision by bringing the matter to a vote by the entire Division membership. Approval of this action will be determined by a plurality of the ballots in favor of dissolution received by the Secretary between the date the ballot is sent and four weeks after that date.

 

BYLAW X

Dissolution

Upon dissolution of the Division, any assets of the Division remaining thereafter shall be conveyed to such organization then existent as is dedicated to objects similar to those of the Division and the AMERICAN CHEMICAL SOCIETY, or to the AMERICAN CHEMICAL SOCIETY, so long as whichever organization is selected by the governing body of the Division at the time of dissolution shall be exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended or under such successor provision of the Code as may be in effect at the time of the Division’s dissolution.

 

BYLAW XI

Parliamentary Authority 

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Division in all cases to which they are applicable and in which they are not inconsistent with the bylaws of the Division and the Constitution and Bylaws of the SOCIETY.

 

BYLAW XII

Amendments

Section 1. Proposed amendments to these bylaws may be initiated by the Executive Committee or submitted over the signatures or recommendation of at least 10 members to the Executive Committee, which shall consider the proposed amendment(s) at their next meeting. If the amendment(s) is/are not approved, the Committee shall so report to those submitting the amendment(s), this report to include a statement of the reasons for rejection. If the proposed amendment(s) is/are approved by a majority of the Executive Committee, the Executive Committee may decide to first submit the proposed bylaw changes to the Committee on Constitution and Bylaws for review. After required and/or suggested changes are made by the Executive Committee, the Secretary shall then furnish all members of the Section with the proposed amendment(s).

Section 2. The amendment(s) shall be presented to the membership by ballot and adopted if approved by two-thirds (2/3) of the members voting.

Section 3. Following adoption by the Division, amendment(s) shall become effective upon approval by the Committee on Constitution and Bylaws, acting for the Council of the SOCIETY, unless a later date is specified.

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